Folger files; or, a fetch-quest come to life

The record for STC17632 when the adventure started.

That “cs” number is how we indicate the Case File number in our records. So I dutifully ran down to the catalog office, where we keep all of the files, and began looking for the right one. Then I hit my first complication: I could only find Case Files up to numbers in the 2000s.

Confused, I asked Erin Blake, who informed me that the Case Files only go up that far. Then what do I do with this case number that seems to start with 5-? I asked. To the cards! she replied, leading me over to the bank of card catalog drawers in the office.

We pulled out the cards for the play and discovered two important facts:

First, that the 5293 number was actually an accession number, not a case file number (you can see above the “ac” number on the top card that copy 1 does have a proper case file number); and second, that the attribution of the manuscript annotations to Massinger was definitely part of the original cataloging of the item.

However, that opened up a second problem: Folger accession numbers are six digits, not four. (Readers of this blog will be familiar with them from some of the call numbers of items we have written about. Any call number that is in the format “XXX- XXX” is actually the accession number doing double duty! Sarah wrote a bit more about the use of accession numbers as call numbers in her post identifying the books depicted in our header.)

Clearly, the answer to a strange accession number would be found in the Acquisitions Office, so that was my next stop. I explained the situation to Laura Cofield, who agreed that a four-digit accession number was unlikely, and showed me where to look up the play by author name in the  Acquisitions Office’s alphabetical card file.

This card certainly answered some questions, but raised others. It was clear, now, that there would be no Case File: this item was acquired in 1936, after the library had opened. There might be a Curatorial File, but after a quick look, there proved to be nothing in those files either.

Even more interesting, were the traces of a previously written order number behind the “1436.” We took a closer look:

The number 5293 has been erased and overwritten with 1436

Well, now we knew where my erroneous case number turned accession number had come from. It really was the accession number at one point, although with a peculiar four-digit one. But why had it been changed on the Acquisitions  card and nowhere else? And where was this “file” that supposedly existed, discussing the attribution of the manuscript annotations?

The next stop was a brief detour up to our public card catalog file, to see if those cards provided any additional information (they didn’t), and then back down to the Acquisitions Office to investigate the binders of orders history that are kept there.

We found the order, under number 1436, and the letter confirmed that The Bond-man was purchased with seven other Massinger plays from W. T. Spencer in 1936. The notation on the letter reads “Order No. 1436 to 1443,” indicating that each play was given a different order number, despite being purchased as a lot.

But I was still no closer to discovering what “file” the catalog record was referring to. About the only thing I had to go on at this point was the fact that the play had been bought as part of a lot. Perhaps the other items might have a clue? Since I was still in the Acquisitions Office, I pulled out each of the alphabetical cards for this purchase—and had a surprise when I ended up with nine cards, rather than the eight I expected.

The unexpected ninth card.

This ninth card was a single card for the whole set. It repeats the information from the other cards and the order letter, and has one critical annotation.

“also W. W. Greg pamph.”

W. W. Greg was one of the foremost bibliographers in the first half of the 20th century, but I was not sure what that note could mean. So I did what I often do when faced with some obscure piece of Folgeriana, and asked Betsy Walsh.

Her thought was that since there was no Curatorial File in which a pamphlet might be found, perhaps it was something that had been cataloged and put into the collection. A few keystrokes later, and she had an answer for me: Greg, W. W., More Massinger Corrections, call number PR2707 .G7 M7, located on Deck B in the Open Stacks.

So down to the Open Stacks I ran, hoping that this would have the information we were looking for. Fortunately, it did. The opening paragraph of the slim publication reads:

A mystery solved.

At last we had the source of the manuscript annotation’s attribution. And even more, the verso of the title page of the volume bears a hand-written note:

Corroborating evidence.

Gifted by the man who sold the lot to the Folger, bearing the same date as the date of receipt noted on the Acquisitions Office’s cards for all eight plays. It might not be a smoking gun, but it was good enough for me. I could at last declare victory!

Or could I? There is, still, one small mystery remaining. No one seems to know where this mysterious four-digit accession number came from or why it was changed on the Acquisitions Office card and not the Cataloging Office card. I’m afraid that this part will have to remain a mystery, at least for now. I will, however, leave everyone with one final image showing that if you know where to look, you can reunite the group acquisition:

Nine items, ordered sequentially, the first starting at 5293…